Email to Cloud Migration is Fast and Frugal

The newest and most advanced technology for email hosting is Microsoft Office365, with G-Suite by Google Cloud running second – and a little behind. However, for most businesses not yet using these, either one is a vast improvement over what they have now.

Why Migrate Your Emails to the Cloud?

The main benefits are in saving time, money and headaches. There are 3 different outdated platforms serving small business email systems, and they each have their own reasons to be discontinued:

#1. On-Premise Exchange, wherein you host your emails in-house on your own email server.

Downside: Requires protection, ongoing updates, security, backups, and ongoing hardware and licensing upgrades. With today’s technology, there is absolutely no reason for small businesses to have a mail server in house as this obsolete method is inefficient and much more expensive to maintain.

#2. Older Platforms, such as GoDaddy Workspace or any of the many email hosting services (1and1, DSL Extreme, Earthlink, Ionos, etc.).

Downside: These are old cloud technology. They do not provide proper features and interface and do not provide the basic services that are required these days, such as multi-form authentication, encryption and if you are in compliance , they will not be (HIPPA, PCI).

#3. 3rd Party Services, such as GoDaddy Office 365, Intermedia, AppRiver, etc.

Downside: These are often more expensive as they are resellers of the source (usually office 365) and offer extremely limited administrative access to the client, who must submit a customer service request or ‘Ticket’ every time they need something done. This for their protection, not yours. These services are a nightmare for both the client and their IT providers as they prevent IT from fully administrating Microsoft best practices, which leaves the customer paying more to be less secure.

The primary reasons businesses do not migrate

Concern: The false concept that it is an extremely complex process.

Solutions: 

  1. IT Support LA’s migration tool makes the migration seamless with minimal user intervention. No downtime, no data loss, and no frustration.
  2. The migration takes place simultaneously, replicating the emails in 2 different platforms until we are ready to cutover. No user-disruption
  3. Post-cutover synchronization assures that absolutely no data (emails, calendars, contacts) have been lost during the transition.
  4. As an extra safeguard, the migration stays active for 7 days after and no data is deleted, so if any   data IS missing, another sync command securely retrieves it.

Concern: There is a wide range of pricing and migration strategy offered by vendors. Too much ‘Geek-Speak’ clouds the client’s decision-making process.

Solution: These disparities are very common since Email migration is still rather new technology. IT Support LA’s guarantee is a very reasonable flat fee - $125/mailboxes, no extra cost.

Concern: The client lacks staffing and available hours to handle the logistics of the process.

Solution: IT Support LA does not need the customer’s involvement past approximately 10 minutes of data collection and migration confirmation. Our team will setup the platform, setup and perform the migration, make sure that each user’s devices are properly switched to the new platform and we provide post-migration support at no cost as well. We are truly ‘Turn-Key’.

Concern: The client feels they cannot devote an extended period of time to an email migration project.

Solution: Our migration tool works in the background and does not interrupt any user’s workflow. A typical email migration project runs between 7-14 days during which time most users will not even notice that anything has changed. It is a seamless, almost invisible process.

See How Easy and Inexpensive it Is

Do not let old myths keep you from examining how much Cloud email Migration will vastly help both your productivity and your company’s pocketbook. Your workplace will not be disturbed, your data is protected at every step, and the process will go by so quickly and quietly you will hardly know we were there.

IT Support LA guarantees that the process is painless, keeps your data secure and allows your staff to go about their business while we effect the transition to the Cloud completely under the radar. Your office will hardly see us during the initial setup, and once we start, they won’t even know we’re working behind the scenes.

Best off all, there is no guesswork on your part: Our Flat Fee of $125 per mailbox assures you of no ‘unintended’ add-on costs. We have been performing Migrations for a very long time, and we guarantee our work in writing.

Email Migration Q & A

Q: Can you migrate business emails?

A: Yes. With the number of possible email services to choose from, it would take a book to list all the Mailbox Migration methodologies involved for each provider. The best bet is to contact your IT support or your Managed IT Services provider to perform the task. If you have no IT service, it’s easy enough to Google ‘IT Support Los Angeles’ to see who’s out there. Other than that, search your new email account for how to import your data.

Q: How do I migrate email to Gmail business?

A: Migrating your existing email into a G Suite email system, or the new Google Workspace is not difficult. However, if you have some form of IT support working for you, it would be best to let them do it. Any form of IT services can easily perform this task. Note that migrating data from a Personal Gmail account to a Business Gmail is not generally successful because of the change in address schemes. You may be able to transfer some data through the tedious process of downloading and re-uploading. For business email migration you can simply follow these steps:

  1. Log into the Gmail Business account to which you want to migrate the data.
  2. Click the Settings cog and click Settings.
  3. Click on the Accounts and Import tab.
  4. Click ‘Import Mail and Contacts’.
  5. Once the new window opens, enter the email address you want to migrate from and click Continue.
  6. A transitory ‘terms of use’ and privacy policy window will open - hit Continue.
  7. Sign into the old account, hit Continue.
  8. Depending on the email service you use (Outlook, Yahoo etc.), you will need to give the migration      app permission. Follow your specific instructions and click Yes.
  9. Once the app has gained access to your email, you will see an Authentication window. Close it to continue.
  10. Select the information you want to import to your new account and the Import Options. Click Start Import.
  11. Your migration will begin. The Finish window will open, estimating the time frame before you will be able to view your migrated messages in the new G Suite email or Google Workspace account. Click ‘OK’.

Q: How to migrate email data from GoDaddy to Gmail business?

A: Simply follow the same steps as outlined in the query ‘How do I migrate email to Gmail business’. The account being migrated to sets the procedures.

Q: How do I migrate GoDaddy email to Office Business 365?

A:  Once you have opened and set up your Office 365 Business, migration is a snap. GoDaddy offers a free email migration tool which simplifies matters for you. Use it.

Q: How do I migrate my business email from outlook to Gmail?

A:  Once you have your G Suite or Google Workspace account configured, follow these steps:

  1. Click the Settings cog and click Settings.
  2. Click on the Accounts and Import tab.
  3. Click ‘Import Mail and Contacts’.
  4. Once the new window opens, enter the email address you want to migrate from and click Continue.
  5.  A transitory ‘terms of use’ and privacy policy window will open - hit Continue.
  6. Sign into the old account, hit Continue.
  7. Now you need to give the migration app permission. Follow your specific instructions and click Yes.
  8. Once the app has gained access to your email, you will see an Authentication window. Close it to continue.
  9. Select the information you want to import to your new account and the Import Options. Click Start Import.
  10. Your migration will begin. The Finish window will open, estimating the time frame before you will be able to view your migrated messages in the new G Suite email or Google Workspace account. Click ‘OK’.

Q: How do I migrate Yahoo business email to Office 365?

A:  As always, if you have Managed IT Services, or any type of IT Support, have them do it. If you are not currently using any kind of IT service, but your company has grown to the point that you are graduating to Office 365 Business, maybe it’s time to look into it. A simple Google search for ‘IT Support Los Angeles’ will yield results for IT services in Los Angeles that are big enough to rank on the first page of Google Search. To do it yourself, Microsoft makes it very simple – just follow these steps:

  1. In your Office 365 Business Outlook, open Options.
  2. Click ‘Import email accounts’, select Yahoo and enter your yahoo email address and password, then click Import.
  3. The migration will begin, and your Yahoo address will be given ‘send from’ account status, which means when you send emails from your Yahoo account straight from Outlook.

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